Secure document sharing is the process of sharing documents digitally to protect against unauthorized access. It is a vital part of the business collaboration process and improves the efficiency of teams. However, unsecure methods of sharing files can be a security risk, resulting in accidental leaks of data and malware infection.
To prevent these issues to avoid such issues, companies should adopt an explicit policy on file sharing that defines legitimate ways for employees to share files with one another and external entities. It’s also important to establish an effective IT security system https://virtualdatanow.net/harmonizing-business-heights-virtual-data-rooms-in-action/ that includes the tools to authenticate users, such as password management, two-factor authentication (2FA) and single sign-on (SSO) to mitigate the risk of data breaches.
Cybercriminals have access to sensitive information through a variety of popular document-sharing platforms. To reduce the risk of this happening companies should consider implementing a virtual data room that has multiple features designed to ensure the security of documents shared.
Alternately, a private file sharing platform can be used to offer secure access to a set of authorized users. It is important to select a service that supports all major file formats and lets you define unique access permissions to each user. Role-based access control is another useful tool that restricts users’ viewing permissions to the folders and files relevant to their job profile.
Platforms for file sharing that provide secure storage should feature advanced encryption technology and detailed file activity logs that provide valuable information on the sharing and viewing of sensitive documents. These platforms are typically supported by security protocols that ensure compliance with industry regulations and assist organizations in identifying suspicious activities.