Board document management is the process of managing and data room software sharing board documents and other material equitably before and after meetings. The goal is to allow members to concentrate on governance, not long-winded manual processes and updates to documents. Without an automated tool for managing the board, coordinating and sorting out meeting-related information through different solutions like email and Dropbox or couriers can be time-consuming, costly, and a nightmare for directors.
A well-designed board management software program will significantly eliminate these problems and enhance your organization’s effectiveness as well as communication and overall effectiveness of governance. With features such as electronic voting, messaging tools as well as meeting minutes and more, board portal software can aid in the automation of many aspects of your Board of Directors’ meetings.
The right software will allow your team to create digital boards within minutes, not hours. You can import folders, make use of templates that have been saved, or begin with a blank slate — and then share the board package by clicking. E-signature technology makes it easy to sign documents quickly, and to track their status in real-time.
In meetings board members can join the system to immediately access all the documentation linked to the agenda items. This eliminates the need to email individual directors with links to different versions of the same file and ensures that all of the information that your board needs is accessible from anywhere. Directors can also access meeting files and materials between meetings. This lets them keep abreast of organization updates and ensure that their book of directors is current.